To fix organizational weaknesses, the writer must look very carefully at content, independent of word choice, and consider whether the way a given piece of writing is structured really makes sense. Business people are busy people. References 3.
License Terms: Free to remix, commercial use, no attribution required. Chapter 1 Organization Well-organized writing conveys the maximum amount of information with the minimum amount of reader effort.
The key to using this method is to choose a specific starting point and then guide the reader to follow your eye as it moves in an orderly trajectory from your starting point. This method requires you to use words such as first, second, then, after that, later, and finally.
Write these sources beside or under each subtopic you can do this in a different color if it helps you organize your thoughts.Do not indent paragraphs. From there, make 10 lines from your topic sentence to the outer edges of the paper. Utilize secondary sources You should now have a page with one central theme and at least 10 subcategories issuing from it. References 3. If you sat down in the morning to do this exercise, leave it alone until the afternoon. Follow the return address with two line spaces and then type the date of your letter. Remember to re-evaluate your subtopics As a final note, you may be wondering how many subtopics you should be using in order to reach a certain word count or number of pages. To fix organizational weaknesses, the writer must look very carefully at content, independent of word choice, and consider whether the way a given piece of writing is structured really makes sense. You'll want to consider all the information you've collected and ask yourself the following questions: Are there any subtopics for which I couldn't think of supporting sources? If your answer to any of these questions is yes, then you may have to omit a subtopic. The paragraph incorporates two objectives you have learned in this chapter: using an implied topic sentence and applying spatial order.
In order to avoid biting off more than you can chew, your answers to these questions should fit into one succinct sentence. The most common style of a business letter uses block formatting, in which each element of the letter, except the letterhead, is aligned with the left margin.
A good rule of thumb to remember is that introducing each subtopic, providing a source, and linking it back to the main theme of your business document and to the next subtopic should take between half a page and one page.
The body of the letter consists of one or more paragraphs in which you expand on the subject; include details, reasons and information appropriate to your topic. The likelihood of your retyping would have depended on factors such as the importance of the document, your degree of motivation, the proximity of your deadline, and your typing speed.